Admin & HR Manager

**Location:** Stockholm **About the us** Xanh SM is a leading electric vehicle (EV) and sustainable mobility solutions provider headquartered in Vietnam. With a commitment to transforming urban transportation, we have successfully expanded into Global Market and are now preparing to launch operations in the EU Market. Join us in driving the future of sustainable mobility. Website: Xanh SM \- Electric Mobility Service, 5\-Star Quality \| Xanh SM **Position Overview** The Admin \& HR Manager is responsible for leading all HR operations and administrative functions at the market level, ensuring workforce readiness, strict compliance, and smooth operations in a fast\-paced, high\-growth environment. This role plays a critical part in stabilizing large\-scale frontline workforce operations (e.g., drivers, technicians, operations staff). **Key Responsibilities** **1\. HR Operations \& Workforce Management** * Lead manpower planning and control to meet aggressive business expansion targets. * Ensure timely hiring coordination and onboarding readiness in partnership with TA teams. * Manage day\-to\-day HR operations for large\-scale, multi\-location workforce. * Oversee employee lifecycle processes: onboarding, probation, transfers, exits. **2\. Employee Relations \& Labor Compliance** * Handle complex employee relations cases across multiple provinces/locations. * Act as escalation point for disciplinary actions, disputes, and labor conflicts. * Ensure full compliance with local labor laws, internal policies, and audit requirements. * Lead engagement initiatives to stabilize workforce and reduce attrition in high\-pressure operations. **3\. Compensation, Benefits \& Payroll Governance** * Oversee payroll operations, ensuring accuracy and timeliness for mass workforce. * Control HR budget, headcount cost, and productivity metrics. * Ensure compliance in PIT (Personal Income Tax), social insurance, and mandatory benefits. * Manage benefits schemes and ensure alignment with company policies and local practices. **4\. Administrative \& Operational Support** * Lead all administrative functions: office operations, facilities, asset management, vendor coordination. * Ensure operational readiness for new site launches or market expansion. * Optimize administrative processes to support large\-scale field operations. **5\. Reporting \& Stakeholder Management** * Prepare and present HR reports to leadership and regulatory authorities. * Work closely with Operations, Finance, Legal, and HQ HR teams. * Provide insights on workforce trends, risks, and improvement actions. **Requirements** * Bachelor’s degree in Human Resources, Business Administration, or related field. * 8\+ years of experience in HR \& Admin, with at least 3 years in managerial roles. * Strong experience in mass hiring / operations\-heavy environments (logistics, mobility, retail, manufacturing…). * In\-depth knowledge of labor law, payroll, tax, and insurance. * Proven ability to manage large, distributed workforce (hundreds to thousands). * Strong leadership, resilience, and ability to work under high pressure and ambiguity. * Speak fluent Swedish and English. **Contact:** **Hai Anh Nguyen, Global Talent Acquisition Manager** * Email: v.anhnth94@xanhsm.com *We appreciate your interest in this opportunity. Given the high volume of applications, we will only be able to contact shortlisted candidates. We value your understanding and patience in this process. Thank you for your interest and cooperation.*