Office Coordinator

About The Opportunity A fast-growing import-export firm based in the UAE, we specialize in seamless cross-border logistics, product sourcing, and supply chain coordination for regional and international clients. Our team thrives in a dynamic, fast-paced environment where organization, precision, and proactive communication are key to keeping global operations running smoothly. We’re hiring an Office Coordinator to become the operational backbone of our Abu Dhabi office.

Role \& Responsibilities

• Manage front desk operations, greet visitors, and route calls to appropriate departments with professional accuracy.
• Coordinate office supplies, equipment maintenance, and vendor services to ensure uninterrupted daily workflow.
• Organize and maintain digital and physical filing systems for contracts, invoices, import/export documentation, and HR records.
• Assist with scheduling meetings, travel arrangements, and calendar management for senior team members.
• Support HR and finance teams with onboarding paperwork, expense tracking, and internal compliance documentation.
• Act as liaison between internal teams and external partners, including freight forwarders, customs brokers, and local service providers.

Skills \& Qualifications

Must-Have

• Microsoft Office Suite
• ERP software
• Document management systems
• Calendar scheduling tools
• Customer service experience
• Basic accounting software

Preferred

• Experience in import/export or logistics
• Arabic language proficiency
• Familiarity with UAE trade regulations

Benefits \& Culture Highlights

• Competitive salary with housing and transportation allowances.
• Fast-paced, collaborative environment with clear growth paths.
• Opportunity to work with international clients and cross-border operations daily.

Skills: office coordinator,international clients,documentation