Executive Assistant

**The Opportunity** An established and rapidly expanding international business is looking for a highly organised Executive Assistant to support senior leadership across executive operations, administration, travel coordination, and business support functions. This role is suited to someone who thrives in a fast\-moving environment, enjoys solving problems proactively, and can confidently manage changing priorities while maintaining a high level of professionalism and discretion. The successful candidate will play a key role in enabling leadership to operate efficiently across both strategic and day\-to\-day responsibilities. **Experience \& Skills** * Proven experience in an Executive Assistant, Personal Assistant, or senior support position * Strong background supporting senior stakeholders or C\-suite executives * Excellent organisational and time management skills with the ability to handle multiple priorities simultaneously * Experience managing complex calendars, scheduling, and international travel coordination * Strong written and verbal communication skills * Ability to maintain confidentiality and handle sensitive information professionally * Confident managing stakeholders across different departments and external partners * Experience coordinating visas, documentation, and administrative processes within the UAE is advantageous * Proficient in Microsoft Office, Teams, and digital collaboration platforms * Strong problem\-solving skills with a proactive and solutions\-focused approach * Comfortable working in a fast\-paced, high\-performance environment * Flexible approach with the ability to support outside standard working hours when required **Key Responsibilities** Executive \& Business Support * Manage executive schedules, meetings, and business priorities * Coordinate internal and external communications on behalf of senior leadership * Prepare meeting agendas, presentations, reports, and briefing materials * Track upcoming deadlines, commitments, and business priorities * Ensure smooth coordination between leadership teams and key stakeholders Travel \& Lifestyle Coordination * Organise end\-to\-end domestic and international travel arrangements * Manage itineraries, accommodation, transportation, and visa requirements * Support personal administration and lifestyle\-related coordination where required * Handle confidential correspondence and sensitive matters with discretion * Resolve scheduling or operational issues efficiently and proactively Operations \& Administration * Support office operations, workplace coordination, and vendor management * Assist with facilities, supplies, and general administrative oversight * Maintain organised records, documentation, and operational trackers * Provide additional support during peak business periods and company initiatives HR \& Employee Coordination * Assist with onboarding coordination and employee administration * Support visa renewals, documentation processes, and compliance requirements * Liaise with external providers and internal teams regarding operational matters * Support general administrative tasks related to people operations Events \& Coordination * Assist with company events, internal meetings, and team activities * Coordinate suppliers, venues, schedules, and event logistics * Help ensure events are delivered smoothly and within budget * Support employee engagement and workplace culture initiatives