Job Description
Virtual Assistant | US Company | Full-Time 9–5 PT
Full-Time
- Remote
- US Pacific Hours
About Us We are a California-based US company. We move fast, we use AI tools across everything we do, and we're building a small, high-trust team. We're looking for a sharp, reliable Virtual Assistant.
About The Role You'll be the operational right hand - the person who keeps the inbox, calendar, customer and investor coordination, events, recruiting logistics, and daily operations running without friction. This is a high-trust role: you'll handle sensitive customer, investor, and company information, so discretion and reliability are non-negotiable.
This is a long-term, full-time position for someone proactive and detail-obsessed who thinks a step ahead. You won't just execute tasks — you'll protect our founder time, catch things before they slip, and bring order to a busy schedule.
We are AI-native and strongly prefer candidates comfortable using AI tools (ChatGPT, Claude, Gemini, AI note-takers, automations) as part of daily work.
What You'll Do
Your responsibilities will grow as you build trust. Core areas include:
- Inbox \& Communications
- Calendar, Focus Time \& Travel
- Customer Call Support
- Investor \& Fundraising Coordination
- Events
- Recruiting Coordination
- Legal \& Vendor Coordination
- CRM, Drive \& File Organization
- Social Media Support
- Industry Intel Briefing
Who We're Looking For
- 2+ years experience as an EA, VA, or operations assistant, ideally supporting a founder or executive
- Excellent written English AND strong spoken English — you will be making confirmation calls to US-based leads, so a clear, professional phone manner is required
- Extremely organized and detail-oriented — you don't let things slip
- Proactive and confident enough to defend a calendar and push back on low-value requests, politely
- Discreet and trustworthy with confidential information
- Comfortable with AI tools and quick to learn new software
- Reliable internet with a backup connection
- Able to work full-time on US Pacific hours (overnight in the Philippines)
Work Setup
- Full-time, 48 hours/week, Monday to Saturday
- Hours: 9:00 AM - 5:00 PM US Pacific Time
- 100% remote, work from home
- Tools: Google Workspace, Airtable, ---------- , Hubstaff, AI note-takers
- Your time is tracked with Hubstaff during working hours
- Your screen and camera must be shared on ---------- during all working hours
Compensation
- $3-$5/hour USD, depending on experience
- Paid monthly via Wise — payment is made 15 days after the first of the following month
- Long-term role with room to grow in responsibility and rate
How to Apply
Please follow these steps carefully — applications that don't follow them will not be reviewed:
- Start your application with the word RELIABLE so we know you read the full post.
- Include a short note about your relevant EA/VA experience and why US hours work for you.
- Attach your resume.
- Record a short Loom video (2-3 minutes), camera on, no script. Tell us who you are, walk us through your relevant experience, and share one example of a time you managed a busy executive's inbox or calendar — or caught something important before it slipped. (We skip applications without this video)
- Add your WhatsApp number, we will cal you.
By Applying, Please Confirm You Understand And Agree To
- Sharing your screen AND keeping your camera on for all hours you are working, with your time tracked by Hubstaff
- Working US Pacific hours, Monday to Saturday (overnight in the Philippines)
- Monthly payment via Wise, made 15 days after the first of the following month
We review every complete application and respond to strong candidates. We look forward to meeting you.