Team Support Officer (UAE National)

**Job Purpose** * To provide a range of administrative support services across the Foundation; to be the first point of contact for external enquiries, reception and post were required and other ad hoc duties; to work within a multi\-disciplined team, delivering tasks effectively. * Responsible for providing timely and accurate administration support to all members of the Finance Team, to the Executive Finance Director. **Frameworks, Boundaries \& Decision\-Making Authority** * Function within the framework and boundaries of Khidmah’s policies as well as overall organizational and governance frameworks. * Accountable for Khidmah business within the boundaries decided by the overall strategic plan and approved budgets. * Authorized to take decisions as per the approved authorization matrix. **Key Accountabilities** * Serving as the point person for information and material distribution to internal departments and outside organizations * Arranging multiple meetings with Executive Finance Director \& Executive Management Team. * Prepare MOM and follow up to ensure completion of action list of multiple Meetings as needed. * Provide full administrative support to the Executive Director \& the Team as required. * Creating, organizing and managing paper and electronic files. * Support the annual financial audit processes through the preparation of standard reports as well as other custom reports as requested. * Processing expense claims used by the department. * Coordinate with different departments to smoothly process HC forms, approvals, updates and Executive Management authorizations. * Structuring the department’s Org Chart on Visio and maintain structure updates. * Drafting and preparing presentations, spreadsheets, correspondence, and emails as directed by the Directors as needed and required. * Support through Issuing PRs on behalf of Finance department services and ensure the completion process. * Providing support, assistance and cover across the wider Finance team to manage team shortage and peak periods. * Streamline processes and procedures for improving operational efficiency of finance reporting and budgeting systems. Ad\-hoc requests as required by the Executive Finance Director. **Education, Experience and Skills** **Education:** * Bachelor’s Degree. **Experience and Skills:** **Experience:** * 2\-4 years’ Work experience in administration and secretarial. **Skills:** * Leadership * Time Management * Team working skills. * Ability to Multi Tasks * Organizational Skills Good Interpersonal Skills