Shop Clerk

**About Us** The Miller Group, a subsidiary of Colas Canada, is a Canadian leader in the construction and maintenance of transportation infrastructure since 1917\. We provide exceptional customer service and operational support using our time\-proven construction methods and innovative technologies, alongside the highest quality products and materials. We leverage our global network to foster positive relationships that make a lasting difference in the communities where we live and work. Whether it is making your commute more efficient, keeping our communities safe, or making remote areas more accessible, at Miller we are proud to Build Greatness in everything we do. **Day in the Life** In this you, you will provide general administrative and operational support by managing time entry and payroll, coordinating work orders and vendor services, and ensuring accurate documentation and cost tracking. Maintain shop operations through inventory control, restocking, and file management, while handling routine clerical duties and inbound communications. **Responsibilities** * Enter technicians time daily and process payroll weekly * Create, follow and close both internal and external work orders; Download open work order reports weekly and close aged work orders, Code invoices for Foreperson’s approval, Review and ensure all comments and costs have been entered into the system before the job is closed, Coordinate incoming DARCI repair requests, Coordinate outside service work with vendors * Liaise with vendors to ensure timely replenishment of shop inventory, including hardware, fittings, and miscellaneous shop supplies * Inventory charge outs * Restock parts inventory * Check fluid inventory (DEF, coolant, washer fluid, etc), oil, and chemical (aerosols) inventory * Cycle counts semi annually * Maintain all shop files * General clerical duties including photocopying, faxing and mailing * Answer, screen, and transfer inbound phone calls * Other administrative tasks as required **Qualifications** * 2 years’ experience in office/shop/parts related work * Maintenance shop experience is an asset * Ability to manage workload effectively and deliver results within established timelines * Proficient in Microsoft Excel and Microsoft Office applications * JDE Software experience is an asset * Strong organizational skills * Excellent written and verbal communication skills **Compensation Data** Targeting $23 \- $26 per hour **Culture** At Miller, we want every employee to feel connected, where creativity and innovation thrive, and your contributions make a real impact. Our supportive and inclusive atmosphere encourages open communication, ensuring every team member feels heard and valued. With a commitment to flexibility, opportunities for professional development, and a shared passion for excellence, we are more than just colleagues – we are a community dedicated to Building Greatness together. If you are seeking a workplace that values employees, challenges you to reach new heights, and celebrates your achievements, Miller is the place for you. Build your career with us. Our Company may use artificial intelligence (AI) tools to assist with sourcing potential candidates. All screening, assessment, and hiring decisions are made exclusively by qualified personnel. Every application is reviewed and verified by our recruitment team to ensure a fair, transparent, and human\-driven hiring process. This posting reflects an existing vacancy. *Miller is proud to provide this unique career opportunity, we offer continuous learning, opportunity for growth, and a competitive compensation package. At our core; we are our people. We succeed because we respect our people and invest in their development, safety and well\-being. Miller is an equal opportunity employer. We believe that diversity and inclusion are key attributes to building greatness. Miller’s core values of Integrity and Community welcomes everyone, at work and in the community, and our value of Accountability, means that we own our actions, our decisions and our results. As a Miller employee, this will ultimately be your commitment to our inclusive culture.* *We will contact candidates selected for an interview. Accommodation for applications with disabilities will be made during the recruitment process when requested.*