Regional Administration Specialist - South

**Job Description** : We are seeking a highly motivated and skilled **Business Support / General Administration Specialist** to join our team at our **Bangalore location** . This role requires a dynamic individual with expertise in managing daily office operations, supporting the management team, and overseeing various administrative functions. The ideal candidate should have strong communication skills, problem\-solving abilities, and a keen eye for detail to ensure smooth business operations and adherence to company policies. **Key Responsibilities** : **A) General Administration \& Office Management** : * Oversee daily administrative operations, ensuring the office environment is well\-maintained and fully functional. * Manage office facilities, including housekeeping, pantry services, and other day\-to\-day operations. * Coordinate with internal teams and external vendors to ensure smooth office functioning. **B) MIS \& Invoice Tracking** : * Maintain and update Management Information Systems (MIS) to track key business metrics, budget, and performance data. * Oversee the invoicing process, ensuring timely tracking, approval, and processing of invoices. * Provide regular reports on administrative activities, financial tracking, and resource utilization. **C) Vendor \& Contract Management** : * Manage relationships with external vendors, ensuring service quality and cost optimization. * Handle contract management, including negotiations, renewals, and compliance. * Ensure that all vendor contracts are updated and adhere to company policies and legal requirements. **D) People Management** : * Manage a team of administrative staff, ensuring high levels of performance and collaboration. * Support employee onboarding, facilities management, and coordination of office\-related activities. * Foster a positive and efficient work environment for all employees. **E) Compliance, EHS (Environment, Health, and Safety)** : * Ensure that the office complies with all organizational policies and legal requirements, including health, safety, and environmental standards. * Act as the point of contact for compliance audits and safety drills. **F) Communication \& Reporting** : * Act as a liaison between the management team and staff, conveying critical information and updates effectively. * Provide solutions and recommendations to management on administrative and operational issues. * Prepare and present regular reports on administration, facilities, and operations to management. **Skills \& Qualifications** : **A) Educational Qualifications** : * Preferred: MBA or B\-Tech degree from a recognized institution. * Additional certifications in Business Administration, Operations, or Facilities Management is a plus. **B) Experience** : * Minimum 5\-7 years of experience in business support, general administration, or operations management, preferably in a corporate setting. * Strong expertise in MIS, invoice tracking, and vendor management. **Key Skills** : * Excellent communication skills (both written and verbal) to effectively interact with team members and senior management. * Strong problem\-solving abilities, able to identify issues and provide solutions in a timely manner. * Proven experience in managing contracts and vendor relations. * Knowledge of office compliance, EHS regulations, and facilities management. * Strong organizational and time management skills with the ability to multitask and prioritize responsibilities. **Personal Attributes** : * Proactive, detail\-oriented, and self\-motivated. * Strong interpersonal skills with the ability to work effectively with cross\-functional teams. * Ability to thrive in a fast\-paced, dynamic environment. **Important Note: Candidate must have completed one year in current organization.**