Lead Contracts Administrator

* + Position Lead Contracts Administrator * + Office / Department Abu Dhabi IND * + Reporting to SME Core Implementation Lead \& ADNOC Contracts Administrator * + Key Working Relationship + CAPEX Manager + OPEX Manager + IPC Manager + INP Manager + NDT Manager + P\&U Manager + Site Team Leaders + Technical Managers + Customers / Clients / Project Management Consultants + He/She is expected to establish direct contact with Client and whenever necessary with other Bureau VERITAS organization. + Minimum Required Qualifications * + Specialty + Contract Administration for Large Technical Service Contracts + Operational Performance, Invoicing, and Compliance + Data Governance, Workflow Standardization, and System Integration * + Education + Bachelor’s degree in Engineering, Business Administration, Information Systems, or related field. * + Training + Training in ERP/CORE systems (Oracle, SAP, MS Dynamics, or similar). + Training in Contract Management and Commercial Compliance. + Lean Six Sigma Certificate * + Technical knowledge + Strong understanding of CORE modules (Jobs, Timesheet, Invoicing, Finance, Billing). + Knowledge of ADNOC contractual frameworks, Frame Agreements, SOs, and invoicing cycles. + Good understanding of project financials: UR, productivity, PO consumption, AR/AP, time‑to‑invoice. + Ability to interpret commercial terms, rate structures, and service workflows. + Proficiency in Excel, Power BI, and data consolidation tools * + Experience + 10\-15 years of experience in contract administration, operations, or project coordination. + Experience in ERP/CORE implementation or digital transformation projects. + Experience working with large oil \& gas clients (preferably ADNOC). + Demonstrated experience in invoicing cycle management, timesheet processes, and operational governance. + Experience in multi‑stakeholder coordination across operations, finance, and commercial teams. + Responsibilities / Authorities / Accountabilities * + Primary Functions **ADNOC Contracts Management \& Administration** * Manage all ADNOC Frame Agreements, SOs, POs, renewals, variations, and commercial conditions. * Maintain accurate Contract \& Project Master Registers and ensure all data is consistently updated. * Coordinate closely with Finance, Operations, and GPC to ensure full contract compliance. **Invoicing, Timesheet \& Operational Cycle Control and Improvement** * Oversee the full Timesheet cycle (collection, validation, approval) to ensure 100% compliance. * Support invoicing preparation and validation to ensure timely and accurate submissions. * Track and resolve issues related to disputes, rejected invoices, and missing documentation. **Performance Monitoring \& KPI Management** * Develop and manage the Large‑Contracts Performance Dashboard for ADNOC. * Monitor operational KPIs (UR, TS compliance, IR/Flash cycle time, Time‑to‑Invoice, PO consumption). * Provide performance insights, analysis, and recommendations to management. * Lead monthly operational performance reviews with key stakeholders. **Operational Coordination \& Stakeholder Management** * Ensure alignment of processes, data, and reporting across all internal teams. * Support field teams and coordinators in resolving operational roadblocks. **Risk Management \& Continuous Improvement** * Identify operational risks (invoice delays, TS gaps, PO exposure, UR drops) and escalate proactively. * Implement corrective and preventive actions to improve accuracy and cycle time. * Drive standardization of processes across SME entities to enhance efficiency and control. **Documentation \& Compliance Control** * Maintain complete documentation in line with contractual, audit, and compliance requirements. * Ensure adherence to ADNOC standards, BV policies, and audit readiness at all times. * + Technical Expertise + Application of codes and standards, project specifications and procedures + Within his field of competency, the inspector is expected to conduct the activities stated in Primary functions. + Fully conversant with relevant inspection techniques and able to select the most appropriate inspection technique. + Able to verify and approve Non\-conformities / corrective actions + Able to identify required Bureau Veritas interventions, based on a pre\-defined Quality Plan and according to specified standards. Able to review / appraise inspection procedures * + Business Requirements + Report to Team leader about day\-to\-day inspection, non\-compliance /discrepancy to specification. * + Self Management + Maintains a high degree of expertise through permanent specialized training and knowledge management. + Ensure that inspection is carried out as per approved drawings / Inspection test plans. + Meet project development objectives + Should be Results oriented, Service driven and Problem solving Comply with company regulations, procedures and Code of Ethics. * + Customer Focus + Ensure that Inspection is carried out as per Inspection test plans and other applicable Technical specifications. + Understand client needs and work to achieve successful project outcomes. + Develop trust and open communication with the client. * + HSE Requirements + Performance Monitoring * + Continual Development The opportunities for improvement in * Technical and professional competencies through attending specialized training courses and seminars * Stay updated on all Mechanical related developments * + KPI’s + Contract Governance \& Administration + Timesheet \& Operational Compliance + Invoicing \& Financial Cycle Performance + Monthly completion of Large‑Contracts Performance Dashboard * + Monitored By SME Core Implementation Lead \& ADNOC Contracts Administrator