Human Resources Office Manager

We are looking for a high energy **Senior HR Office Manager** to serve as the operational heartbeat of our Dubai HQ. This isn’t a role for someone who needs a manual; it’s for a seasoned pro who builds the manual. You will take full ownership of our physical workspace, ensuring that as we scale, our environment remains seamless, professional, and inspiring. **Key Responsibilities** * Oversee daily office operations to maintain a clean, organized, and efficient workplace. * Provide a world\-class reception experience for guests, candidates, and partners. * Manage office supplies, including stationery, cleaning materials, and pantry items, ensuring timely replenishment. * Coordinate pantry and catering services for meetings, training sessions, and internal events. * Manage timely payments for DEWA, Telecom (SIM cards, Du), and trade license\-related subscriptions. * Oversee office maintenance and facility services, including repairs, AC servicing, and general upkeep. * Propose and evaluate suppliers, collect quotations, negotiate prices, and ensure cost\-effective solutions. * Manage relationships with office suppliers, maintenance teams, telecom providers, and service vendors. * Maintain and track an inventory of IT equipment, office devices, and employee accessories. * Manage the distribution and deactivation of employee access cards and keys. * Maintain and track company merchandise and promotional materials, such as branded items, gifts, uniforms, and marketing materials. * Manage procurement processes to ensure the timely delivery of office and operational supplies. * Coordinate office courier and logistics activities for documents, deliveries, and purchases. * Track office expenses, reconcile corporate credit card statements, and prepare monthly expense and budget reports. * Assist with the logistics of new hire arrivals and office\-related relocation tasks. * Support the planning and organization of internal and external events, including team\-building activities, corporate events, workshops, and client meetings. * Coordinate venues, catering, travel, logistics, and vendor arrangements. * Facilitate effective coordination between internal departments and external suppliers. * Assist with immigration and onboarding process for relocating employees and new hires. **Qualifications \& Skills** * Bachelor’s degree in Business Administration or a related field. * 5–7 years in Administrative/Office Management, with at least 3 years of recent experience in the UAE. * Professional fluency in English. Proficiency in Russian is advantageous given the current team diversity. * Advanced proficiency in MS Excel (pivot tables, formulas) and cloud\-based tools (Slack, Google Workspace). * Basic understanding of UAE labor law and government portal navigation (DEWA, Dubai Economy, Free zone portals etc.). * Valid UAE Driving License, preferably * Skills: * Strong organizational, multitasking, and time\-management skills. Ability to work under pressure. * Experience in tracking employee assets, inventory, merchandise, and promotional materials. * Ability to handle confidential information with professionalism and discretion. * Problem\-solving, proactive mindset, and ability to work independently in a fast\-paced environment. * Strong command of business correspondence, professional email writing, and documentation. * Resourceful and adaptable. **What We Offer** * UAE residency visa * Comprehensive health insurance * Co\-paid meals provided in the office. * Co\-paid wellness activities e.g. padel, tennis and gym subscription * Birthday gifts, regular team\-building events, and a high\-growth environment where you can truly shape the office culture from day one.