Executive Assistant to CFO

**Key Responsibilities** **Executive Operations \& Scheduling** * Manage and optimize the CFO’s calendar, ensuring effective prioritization and coordination with Maisons, regional teams, and HQ in Geneva. * Plan and coordinate all business travel, including itineraries, logistics, and stakeholder alignment. * Organize MEIAT visits for HQ and Maison leadership, ensuring a professional and seamless guest experience (agendas, meetings, transportation, coordination with HQ EAs). * Schedule and coordinate all major regional governance and leadership forums, including: + MEIA Board Meetings (2x annually) + MEIA BU Meeting (1x annually) + Regional Townhalls (2x annually) + Market Business Reviews + Monthly direct report meetings + Finance Townhalls (2x annually) + Top 30 Quarterly Meetings + Annual conferences and strategic offsites * Maintain and proactively update the annual Finance calendar of key deliverables, milestones, and events. **Strategic Business support** * Prepare reports, briefing notes, and written or verbal correspondence on behalf of the CFO. * Draft and refine PowerPoint presentations in collaboration with relevant departments (e.g., Board, BU, and strategic reviews). * Produce meeting minutes and follow‑up actions where required. * Develop templates, documents, and materials to support CFO initiatives. * Serve as custodian of corporate documents, ensuring proper filing, version control, and confidentiality. * Manage sensitive and confidential information with absolute discretion. * Coordinate couriers, mail, and document flow as needed. * Oversee the department’s T\&E budget and UAE Finance budget, ensuring alignment with Finance and Procurement guidelines. * Submit the CFO’s expense reports in a timely manner and validate compliance of direct reports’ expenses in Concur. **Office \& employee coordination** * Act as a communication bridge between the CFO and direct reports, regional Finance teams, Maisons, and HQ stakeholders. * Prepare internal communications, memos, and announcements on behalf of the CFO. * Maintain and update the Finance organizational chart proactively. * Support the organization of team meetings, workshops, and team‑building activities. * Ensure smooth coordination across the Finance community, fostering collaboration and alignment. **Internal Communication \& Stakeholder Management** * Serve as a key point of contact for directors, assistants, and cross‑functional teams at regional and international levels. * Facilitate information flow between the CFO, regional markets, Maisons, and HQ. * Support the planning and logistics of Finance talent programs, including the Finance Accelerator. Promote collaboration and cohesion across the regional Finance network **Project management** * Lead and coordinate special projects and regional initiatives at the direction of the CFO. * Support the planning and execution of regional events, corporate programs, and cross‑functional projects. * Ensure timely follow‑up, stakeholder alignment, and high‑quality delivery of assigned initiatives. **JOB PROFILE** **Education** * Bachelor’s degree required. **Experience** * 8–10 years of experience as an Executive Assistant supporting senior leadership, ideally in a multinational or complex organizational environment. **Technical Skills** * Fluent in English; French is an advantage. * Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word). * Strong understanding of AI platforms and ability to effectively prompt and leverage AI tools for productivity, communication, and workflow optimization. **Personal Competencies** * Exemplary professionalism, integrity, and discretion. * Highly organized, adaptable, and able to manage multiple priorities in a fast‑paced environment. * Strong communication skills and executive presence. * Ability to anticipate needs, solve problems proactively, and manage ambiguity. * Strong team spirit and ability to build trusted relationships across all levels. Comfortable navigating last‑minute changes and high‑pressure situations with composure.