Executive Assistant to CEO

**KEY RESPONSIBILITIES** •     Manage the CEO's calendar end\-to\-end — schedule, prioritise, and protect time by coordinating internal and external meetings, appointments, and travel arrangements with zero conflicts. •     Act as the first point of contact for the CEO's office — screen calls, emails, and correspondence, and ensure timely responses or escalations where needed. •     Prepare, proofread, and format professional documents including reports, proposals, letters, and internal communications on behalf of the CEO. •     Create polished, visually compelling PowerPoint presentations for board meetings, client pitches, and internal briefings — with accuracy, consistency, and strong design sensibility. •     Attend key meetings, record detailed and accurate minutes of meeting (MoM), and distribute them to relevant stakeholders in a timely manner. •     Own the follow\-up process on all action items arising from meetings — track deadlines, chase pending deliverables from department heads, and report status back to the CEO proactively. •     Maintain a structured task management system for the CEO — log priorities, flag approaching deadlines, and provide daily briefings on pending matters. •     Coordinate and arrange internal and external meetings, including logistics such as venue booking, agenda preparation, attendee invites, and pre\-meeting briefing packs. •     Handle sensitive and confidential information — including HR matters, financial data, and strategic plans — with absolute discretion and professionalism at all times. •     Liaise with department heads, vendors, clients, and external stakeholders on behalf of the CEO to ensure seamless communication and coordination. •     Manage travel arrangements including flight bookings, hotel reservations, visa processing, and detailed itinerary preparation for domestic and international trips. •     Maintain organised filing systems — both physical and digital — for contracts, correspondences, reports, and other critical documents with easy retrieval. •     Support the CEO in special projects and ad hoc research tasks — gather data, summarise findings, and present insights in a clear and structured format. •     Anticipate the CEO's needs before they arise — think two steps ahead, flag potential issues early, and keep the office running smoothly without constant direction. **QUALIFICATIONS \& REQUIREMENTS** ✓  Bachelor's degree in Business Administration, Management, or a related field ✓   **3–6 years** of experience as an Executive or Personal Assistant, preferably supporting C\-suite ✓  Advanced proficiency in Microsoft Office — Word, Excel, PowerPoint, and Outlook ✓  Exceptional written and verbal communication skills in English and Urdu ✓  Strong command of business writing, email etiquette, and professional correspondence ✓  Demonstrated ability to manage multiple priorities and meet tight deadlines ✓  High level of discretion, integrity, and emotional intelligence ✓  Meticulous attention to detail — errors and missed deadlines are simply not acceptable in this role **SKILLS \& TOOLS** * Microsoft Word * Microsoft Excel * PowerPoint * Outlook \& Calendar Mgmt * Minutes of Meeting * Task Follow\-up * Business Writing * Travel Coordination * Confidentiality * Google Workspace * Stakeholder Liaison * Report Preparation