C Level Assistant

**About VOX** VOX is a visionary company led by a single founder, currently leading the way in flashcall and telecom carrier services, transforming the way businesses communicate, authenticate and connect. As a hyper\-growth company, VOX achieved over 50% YoY revenue growth last year and is aiming to reach $100M\+ revenue this year. With a capitalization of $70M, VOX is seeking a large round of funding of over $100M in the coming year to accelerate its expansion. VOX's cutting\-edge technology and dedicated customer service team ensure that telcos and enterprises maintain secure, fast, and reliable connections while protecting their networks. VOX's promise of a hassle\-free experience and superior customer support enables telcos and enterprises to focus on success. Joining VOX offers the opportunity to work with the industry's leading technologies and help them stay ahead and continue to innovate with a comprehensive suite of flashcall and telecom carrier services. VOX is highly committed to providing its employees with a dynamic, forward\-thinking work environment, competitive compensation and benefits, vacation and time\-off packages, and stock options. This is a once\-in\-a\-lifetime opportunity for highly ambitious individuals, as VOX plans to expand its solutions portfolio and go public in the next 3\-4 years. **Job Overview** We are currently seeking a resourceful and proactive C Level Assistant to manage all executive affairs for the C level team, acting as a high\-level strategic support partner rather than a traditional assistant. This role requires previous managerial experience and the ability to operate with autonomy, maturity, and strong business judgment. **Responsibilities** **Administrative Management \& Executive Support:** * Oversee complex calendar management for the CEO and key C\-level leadership members, ensuring strategic prioritization of meetings, deadlines, and high\-impact initiatives. Anticipate business needs, identify conflicts, and proactively propose solutions before issues arise. * Coordinate executive itineraries, appointments, travel arrangements, and reservations across business matters, including restaurants, hotels, conferences, and private engagements. Ensure seamless logistics and flawless execution. * Organize calls, leadership meetings, board\-level discussions, and executive events while ensuring all protocols, briefing materials, and stakeholder expectations are fully aligned—especially when external guests, investors, or strategic partners are involved. * Facilitate bill payments, executive expense reports, and financial follow\-up in close collaboration with the leadership team and finance, ensuring accuracy, discretion, and efficiency. * Manage all incoming correspondence via phone, email, fax, and mail, ensuring timely prioritization, follow\-up, and executive decision support where required. * Develop, optimize, and maintain a robust information management system—both physical and digital—serving as the central operational hub for the leadership team. * Act as a trusted right hand to the CEO, supporting decision\-making processes, preparing executive summaries, and ensuring critical business matters are tracked to completion. **Leadership Team Support \& Project Management Officer Responsibilities:** * Serve as a shared executive resource across the C\-level leadership team, functioning as a Management Officer (PMO) for each executive member. * Track strategic initiatives, cross\-functional projects, and leadership priorities across departments, ensuring integration, alignment, accountability, and execution against deadlines. Follow\-up proactively with department heads and leadership stakeholders to maintain momentum and visibility. * Prepare leadership dashboards, project status reports, action trackers, and executive summaries to support decision\-making and ensure transparency across the organization. * Monitor execution of business\-critical projects, helping leadership identify blockers, escalate issues, and maintain operational discipline across teams. * Coordinate leadership meetings, executive committees, and strategic planning sessions, ensuring clear agendas, documentation, action items, and follow\-up ownership. * Support the CEO in cascading priorities across the leadership team and ensuring alignment between strategic direction and day\-to\-day execution. * Act as a communication bridge between the CEO and senior leadership, ensuring priorities are integrated. **Office and Event Management:** * Plan and organize recurrent operational or high\-level meetings, conferences, dinners, offsites, speaking engagements, and executive events, handling all preparations from logistics to stakeholder coordination, note\-taking, and post\-event follow\-up. * Assist in executive communication tasks, including formatting presentations, reports, leadership updates, and confidential business documentation to the highest professional standards. * Maintain and continuously develop an extensive contact database comprising vendors, contacts, investors, potential sponsors, strategic partners, and business stakeholders. * Ensure they operate with exceptional standards of confidentiality, professionalism, discretion, and operational excellence. **Research and Communication Support:** * Conduct in\-depth research on various subjects, individuals, companies, industries, and events, delivering concise and actionable reports that support executive decision\-making. * Prepare briefing documents and executive summaries ahead of important meetings, partnerships, negotiations, or strategic decisions. * Coordinate and manage the CEO’s coaching client calls, contracts, follow\-up actions, and relationship management with professionalism and discretion. * Support leadership communication across internal and external stakeholders, ensuring clarity, consistency, and strong executive presence in all interactions. * Provide strategic administrative support that extends beyond execution into problem\-solving, prioritization, and business judgment. **Preferred Qualifications:** * This role requires someone who has previously held managerial responsibilities and is comfortable with highly strategic execution\-focused role with significant business exposure and executive impact. * Previous experience as a senior level assistant, Project Manager Officer, Chief of Staff or Transformation support role, or senior administrative leadership role for 3–5\+ years, preferably supporting high\-level executives or founders. * Previous experience as a manager (leading business, projects and teams) is strongly preferred—this role is ideal for someone overqualified for a traditional Assistant position who seeks high executive exposure and influence. * Impeccable presentation, executive presence, and professionalism. * Proven ability to manage multiple high\-priority tasks simultaneously with humility, ownership, and exceptional efficiency. * Strong project management mindset with the ability to track execution, manage stakeholders, and drive accountability across leadership teams. * Exceptional organizational skills with outstanding attention to detail and strong operational discipline. * Excellent communication skills, both written and verbal, with a high level of fluency in English. * High emotional intelligence, discretion, and the ability to navigate confidential and sensitive matters with maturity and sound judgment. * Flexibility and resilience in handling unforeseen events, last\-minute changes, and fast\-paced executive environments. * Ability to work independently, think proactively, and serve as a true business partner to the CEO and leadership team, not simply an executor of tasks. * Advanced MS Office ***Join the team and help shape the future of the telecom industry!***