Virtual Assistant

**About the Job** * We are seeking a highly organized and reliable **Executive Assistant** to support the Executive of a growing restaurant group operating multiple locations across the United States. * This role works directly with company leadership to help coordinate operations, manage internal processes, and ensure important tasks across departments are completed accurately and on time. * This is not a basic virtual assistant position. We are looking for someone who is proactive, organized, and capable of managing multiple responsibilities in a fast paced environment. * This role works closely with company leadership and requires strong organizational skills and high ownership. * This is a long term opportunity with a stable company that values professionalism, accountability, and growth. **Responsibilities:** * Coordinate daily operational tasks across departments. * Track important deadlines including licensing, vendor contracts, and compliance items. * Organize and maintain digital files and documents. * Communicate with vendors, service providers, and internal staff. * Prepare summaries, reports, and documentation when needed. * Assist leadership with operational follow up and task coordination. * Monitor emails and ensure important requests are addressed. * Maintain organized records across multiple business locations. * Support ongoing operational projects and improvements. * Be comfortable making phone calls to vendors, offices, and service providers when needed. - **Training:** * You will be trained from the bottom up on our systems, procedures, and processes. * We provide clear instructions, video guides, and structured training so you can fully understand how the business operates. * The goal is to help you grow into the role and become confident managing responsibilities independently over time. **Ideal Candidate:** * Highly organized and detail oriented. * Strong written and verbal English communication. * Comfortable working independently and managing multiple tasks. * Professional and dependable. * Comfortable speaking on the phone when needed. * Able to follow structured processes while also thinking critically. * Comfortable coordinating with vendors and team members. * Strong sense of accountability and ownership. - **Requirements:** * Reliable high speed internet connection. * Quiet and professional home workspace. * Experience supporting executives, operations teams, or administrative leadership preferred. * Strong computer skills and ability to learn systems quickly. * Ability to work during U.S. business hours. - **Schedule:** * Monday through Friday. * U.S. Eastern Standard Time business hours. - **Compensation:** * Competitive monthly salary based on experience. * Long term position with opportunity for advancement. * Growth path available to Senior Operations Coordinator or Executive Assistant. - **How to Apply:** Email your application to: **rachel@recruitingremote.com** **Subject Line Format: Executive Assistant \** **Include the following in your application:** * Resume. * Screenshot of your workstation setup. * Screenshot of a recent internet speed test using www.speedtest.net * Short paragraph explaining why this role is a good fit for you. * Answers to the following questions: * What experience do you have supporting executives or operations teams. * What systems or software are you most comfortable using. * Why are you interested in a long term remote role.