Travel Coordinator

**Description** * Travel Management: * Book flights, accommodation, trains, and ground transportation for employees. * Research and negotiate with vendors for cost\-effective travel solutions. * Manage travel changes, cancellations, and special requests. * Handle visa applications and other travel formalities. * Provide detailed itineraries and information to travelers. * Ensure compliance with corporate travel policies and procedures. * Travel arrangements: Coordinate and book all aspects of business travel, including flights, hotels, rental cars, and ground transportation, in accordance with company travel policies. * Policy adherence: Ensure all travel requests comply with the company's travel and expense policy, and assist employees with policy questions. * Vendor management: Research, negotiate, and maintain relationships with travel vendors to secure the best rates and services. * Issue resolution: Act as the first point of contact for travel\-related issues, such as delays, cancellations, and itinerary changes, and provide timely resolutions. * Expense reporting: Audit and process employee expense reports for travel, ensuring accuracy and policy compliance. Maintain accurate records, invoices, and expense reports. * Documentation: Manage and process necessary travel documentation, such as visa applications, as needed. * Technical Proficiency: Skill in using computer reservation systems (e.g., Sabre GDS) and other relevant software. * Problem\-Solving: Ability to handle emergencies, resolve issues professionally, and adapt to changes calmly. * Knowledge: Familiarity with corporate travel policies, travel trends, and office management practices. * Communication: Excellent verbal and written communication skills to interact with travelers and vendors. Facilities support * Office maintenance: Oversee and coordinate all general office maintenance, repairs, and vendor services, including cleaning, landscaping, and pest control. * Health and safety: Ensure the facility complies with all health, safety, and security regulations. Implement and enforce proper safety procedures. * Inventory and supplies: Monitor and order office supplies, breakroom provisions, and equipment to ensure the office is well\-stocked. * Space management: Coordinate office moves, desk assignments, and meeting room setups. Assist with furniture assembly and repair as needed. * Transport management:\- Oversee and coordinate all general transport services, ensuring facility complies with all health , safety and security requirements. * Vendor liaison: Serve as the primary point of contact for external contractors and building management to address facilities\-related issues. * Project assistance: Support the planning and execution of facilities\-related projects, such as office renovations or upgrades. * Oversee general office maintenance and manage relationships with service providers. * Manage office assets, equipment (e.g., stationery, appliances), and parking facilities. * Coordinate and ensure access for maintenance contractors. * Assist with ensuring health and safety compliance in office spaces. * Support and Administration: * Serve as a point of contact for travel and facilities\-related inquiries and resolve issues. * Support facilities\-related administrative tasks. * Liaise with internal and external stakeholders, including vendors and travelers. * Customer Service: * A customer\-oriented approach with strong interpersonal skills. **Qualifications** Experience: 2 years of experience in an administrative support, travel coordination, IATA, or facilities management role is typically required. * Education: Bachelor's degree. * Communication: Excellent written and verbal communication skills to interact effectively with employees, vendors, and management. * Organization: Strong organizational skills with meticulous attention to detail to manage complex schedules and records. * Problem\-solving: The ability to remain calm under pressure and provide quick, effective solutions to unexpected issues. * Software proficiency: Competence with Microsoft Office Suite (Word, Excel, Outlook) and experience with a travel booking system (e.g., Concur) or a work order management system is preferred. * Physical requirements: Some facilities tasks may require light\-to\-moderate lifting and physical mobility. This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled. **Job** Administrative/Office Support **Primary Location** India\-Maharashtra\-Mumbai **Schedule:** Contract **Travel:** No **Req ID:** 254620 **Job Hire Type** Contingent Worker (CWK) Not Applicable \#BMI N/A