Senior Executive Assistant to CEO - TJ / 1837190

Our client Umer \& Company is looking for a Senior Executive Assistant to CEO in Lahore Umer \& Company, a boutique IBM integration consultancy headquartered in Austin, Texas, is seeking a highly organized and proactive Executive Assistant to support its CEO. This critical role demands comprehensive administrative and operational assistance to help the CEO manage a fast\-paced schedule, coordinate across multiple time zones, and ensure smooth communication with clients and partners. The Executive Assistant will play a pivotal role in managing the CEOs calendar, attending calls, handling email correspondence, and maintaining organized records to streamline all executive activities. The ideal candidate has at least five years of professional experience in executive support or operations coordination, exceptional skills in Microsoft 365 applications, and the ability to capture detailed and structured meeting notes under pressure. While this role does not include team management Responsibilities , it requires a strong sense of ownership, problem\-solving skills, and the capacity to work reliably during US Central Time hours to provide seamless support to the CEO and the wider organization. **Responsibilities** * Manage the CEOs calendar end\-to\-end, including scheduling, rescheduling, prioritizing appointments, and protecting focus time to ensure maximum productivity and effectiveness. * Coordinate meeting arrangements across US and Pakistan time zones, liaising with clients, IBM representatives, and partners to align schedules and facilitate communication. * Send concise meeting preparation summaries 30 minutes before each scheduled call to ensure the CEO is well\-prepared and aligned with the agenda. * Establish and maintain recurring check\-ins, follow\-up reminders, and deadline alerts to keep the CEO informed and on track with commitments. * Attend all CEO calls via Teams, Zoom, or Google Meet as a silent participant, capturing detailed and structured notes that include decisions, action items, responsible owners, and deadlines. * Distribute comprehensive call summaries within one hour following each meeting to ensure all parties are updated and aligned. * Maintain and update a running action item tracker after every call to support timely follow\-up and accountability. * Monitor the CEOs email inbox closely, triaging and flagging urgent messages within 30 minutes to prioritize responses effectively. * Draft replies for routine correspondence such as follow\-ups, scheduling, and client requests, ensuring drafts are ready for CEO review and approval. * Manage active deal email threads, identify stalled communications, and maintain a log of pending responses from clients and partners to sustain momentum. * Prepare agendas, presentations, and briefing documents for client and internal meetings to facilitate productive discussions and decision\-making. * Organize and manage documents within Microsoft 365 applications, including SharePoint, OneDrive, and Teams, ensuring efficient access and storage. * Assist with travel arrangements, expense tracking, and vendor coordination to support the CEOs logistical needs smoothly. * Support organizational initiatives such as onboarding coordination, team communications, and tracking internal projects to contribute to operational excellence. * Maintain accurate contact records and CRM notes within HubSpot or equivalent systems to ensure client and partner information is up\-to\-date and accessible. * Exhibit a high level of professionalism and confidentiality when interacting with enterprise clients and internal leadership. * Demonstrate proactive problem\-solving skills by identifying potential issues and implementing solutions independently before escalation. * Maintain a dependable, quiet home office environment with reliable high\-speed internet to ensure uninterrupted workflow during critical business hours.