Office Coordinator to Pophouse Entertainment

**Job Description** We’re looking for a service\-minded and proactive Office Coordinator to help create a welcoming, well\-functioning, and inspiring workplace at Pophouse Entertainment in Stockholm. In this role, you are at the heart of the office – making sure everything runs smoothly day to day while creating a positive experience for colleagues and visitors alike. You will take ownership of the practical and administrative aspects of the workplace and act as a key point of contact for office\-related matters. If you enjoy creating structure, supporting others, and contributing to a great atmosphere at work, this could be the perfect role for you. **What You Will Do** As Office Coordinator, you ensure that the office environment is organised, welcoming, and running efficiently. You will work closely with colleagues across the organization and coordinate with external partners to make sure everything works seamlessly behind the scenes. Your responsibilities include: * Overseeing the daily operations of the office * Welcoming guests and ensuring a professional and friendly visitor experience * Coordinating meetings, activities, and a variety of internal and external events, including conferences, celebrations, and social gatherings * Making sure the office environment is organised, functional, and representative * Managing purchases and restocking of office supplies, refreshments, and other consumables * Coordinating with vendors, service providers, and building management * Supporting employees with practical office\-related matters * Supporting the Executive Assistant with administrative and coordination tasks when needed * Contributing to a positive and engaging workplace culture, including initiating social activities and improvements to the office environment * Act as the local Health \& Safety Representative and participate in the company’s Health \& Safety Committee Because this role is all about creating a great office experience, it is fully office\-based. **Who You Are** You are organised, proactive, and enjoy working in a role where service, coordination, and people are at the center. As a person, you are friendly, approachable, and naturally helpful, always ready to support colleagues and make visitors feel welcome. You thrive in dynamic environments, are flexible when things change, and take pride in keeping things running smoothly. You have a positive attitude, a solution\-oriented mindset, and enjoy taking initiative to improve the office experience for everyone. **We believe you also have:** * At least 3 years of experience within the hospitality, restaurant, or service industry. Experience in a similar role within office coordination, office management, or administration is a big plus * Fluency in Swedish and English, both written and spoken **About Pophouse** Pophouse invests in and develops brands within entertainment – specialising in music catalogue investments. Acquired catalogues include Avicii, Swedish House Mafia, Cyndi Lauper and KISS. Unlike traditional entertainment IP investors, Pophouse adds value to our investments through artist\-centric concept development by working closely with existing artists and estates. With a proven track record of successful ventures such as ABBA Voyage, Pophouse continues to redefine entertainment by pushing boundaries, embracing technology, and creating unforgettable experiences for fans worldwide. As part of our team, you’ll help shape a positive and engaging atmosphere in our Stockholm office, ensuring colleagues feel supported and inspired every day. You’ll be contributing to a workplace that reflects our creativity, energy, and commitment to redefining entertainment. Want to be part of it all? We’d love to hear from you!