Office Administrative Assistant

**Company Description** Greek Engineering \& Services (Pvt.) Ltd. is a leading provider of integrated engineering and electric power generator solutions in Pakistan. Specializing in the supply, installation, commissioning, and maintenance of industrial and commercial electric power generators, we deliver reliable and sustainable energy solutions. With a skilled team of engineers and technicians, we serve diverse sectors such as manufacturing, construction, oil \& gas, and infrastructure. Our expertise includes diesel and gas generator systems, power plant operations, electrical distribution, and turnkey project execution. We are dedicated to engineering excellence, client satisfaction, and fostering energy resilience for long\-term success. Detailed Job Responsibilities1\. Petty Cash \& Basic Accounts Management * Maintain and record daily **petty cash transactions** * **Prepare expense reports** and ensure proper documentation * Handle basic bookkeeping (invoices, receipts, vouchers) * Coordinate with management/accountant for financial updates 2\. Quotation \& Documentation * Prepare **quotations, invoices, and purchase orders** * **Follow up with clients regarding approvals and revisions** * **Maintain proper record of all quotations and contracts** * **Ensure accuracy in pricing and documentation** 3\. Client Handling \& Office Front Desk * Attend incoming calls and respond to client inquiries professionally * Welcome and deal with walk\-in clients at the office * Coordinate meetings and maintain client records * Ensure excellent **customer service experience** 4\. Social Media \& Digital Presence * Manage company accounts on platforms like LinkedIn, Facebook, etc. * Create and post **daily/weekly content** * **Respond to messages, comments, and inquiries** * **Assist in increasing followers and engagement** * **Coordinate with management for marketing campaigns** 5\. General Office Administration * Maintain office files, records, and documentation * Ensure smooth daily office operations * Coordinate with vendors and suppliers if needed * Support management in administrative tasks 6\. Reporting \& Coordination * Provide daily/weekly reports to management * Coordinate between different departments (operations, accounts, sales) * Track pending tasks and ensure timely completion Ideal Candidate Profile * Basic knowledge of **accounts \& MS Excel** * **Good communication and client dealing skills** * **Familiar with social media handling** * **Organized, responsible, and multitasking ability** * **1–3 years experience preferred (optional)**