Human Resources Office Manager

We are looking for a high\-energy **Senior HR Office Manager** to serve as the operational heartbeat of our Dubai HQ. This isn’t a role for someone who needs a manual; it’s for a seasoned pro who builds the manual. You will take full ownership of our physical workspace, ensuring that as we scale, our environment remains seamless, professional, and inspiring. **Key Responsibilitie** * sOversee daily office operations to maintain a clean, organized, and efficient workplace * .Provide a world\-class reception experience for guests, candidates, and partners * .Manage office supplies, including stationery, cleaning materials, and pantry items, ensuring timely replenishment * .Coordinate pantry and catering services for meetings, training sessions, and internal events * .Manage timely payments for DEWA, Telecom (SIM cards, Du), and trade license\-related subscriptions * .Oversee office maintenance and facility services, including repairs, AC servicing, and general upkeep * .Propose and evaluate suppliers, collect quotations, negotiate prices, and ensure cost\-effective solutions * .Manage relationships with office suppliers, maintenance teams, telecom providers, and service vendors * .Maintain and track an inventory of IT equipment, office devices, and employee accessories * .Manage the distribution and deactivation of employee access cards and keys * .Maintain and track company merchandise and promotional materials, such as branded items, gifts, uniforms, and marketing materials * .Manage procurement processes to ensure the timely delivery of office and operational supplies * .Coordinate office courier and logistics activities for documents, deliveries, and purchases * .Track office expenses, reconcile corporate credit card statements, and prepare monthly expense and budget reports * .Assist with the logistics of new hire arrivals and office\-related relocation tasks * .Support the planning and organization of internal and external events, including team\-building activities, corporate events, workshops, and client meetings * .Coordinate venues, catering, travel, logistics, and vendor arrangements * .Facilitate effective coordination between internal departments and external suppliers * .Assist with immigration and onboarding process for relocating employees and new hires **. Qualifications \& Skil** * lsBachelor’s degree in Business Administration or a related fiel * d.5–7 years in Administrative/Office Management, with at least 3 years of recent experience in the UA * E.Professional fluency in English. Proficiency in Russian is advantageous given the current team diversit * y.Advanced proficiency in MS Excel (pivot tables, formulas) and cloud\-based tools (Slack, Google Workspace * ).Basic understanding of UAE labor law and government portal navigation (DEWA, Dubai Economy, Free zone portals etc. * ).Valid UAE Driving License, preferab * lySkill * s:Strong organizational, multitasking, and time\-management skills. Ability to work under pressur * e.Experience in tracking employee assets, inventory, merchandise, and promotional material * s.Ability to handle confidential information with professionalism and discretio * n.Problem\-solving, proactive mindset, and ability to work independently in a fast\-paced environmen * t.Strong command of business correspondence, professional email writing, and documentatio * n.Resourceful and adaptabl **e. What We Of** * ferUAE residency v * isaComprehensive health insura * nceCo\-paid meals provided in the offi * ce.Co\-paid wellness activities e.g. padel, tennis and gym subscript * ionBirthday gifts, regular team\-building events, and a high\-growth environment where you can truly shape the office culture from day o ne.