General Affairs and Travel Manager

**Job Summary:** The General Affairs \& Travel Manager oversees all General Affairs operations and corporate travel activities to ensure safe, efficient, and well\-organized workplace environments across all Gulftainer office locations. The role drives office standardization through 5S/5R practices, manages administrative services, ensures compliant and cost\-effective travel arrangements, and enhances overall employee experience. **Duties and Responsibilities:** **General Affairs** * Manage daily GA operations: office administration, facilities, pantry, mailroom, maintenance, and office supplies. * Implement and monitor 5S/5R workplace standardization across all locations. * Oversee vendor management, contracts, and procurement of GA\-related services and materials. * Maintain office layouts, seating plans, asset inventories, and support relocations or refurbishments. * Oversee access control, ID cards, and coordination with IT/Security on office systems. * Ensure HSE compliance within all office environments. * Manage Mobile and Sim plan across the group. * Manage all PRs, Payments, and follow\-up related to all admin expenses. * Oversee the and coordinate the development of new office premises and other site offices. * Single point of contact for all, admin, front office, Driver and Vehicle management works. * Cost optimisation at all levels of admin function. **Corporate Travel** * Lead corporate travel planning, booking, and coordination (flights, hotels, visas, transfers). * Ensure compliance with Gulftainer’s travel policies and approval workflows. * Negotiate and manage travel vendors to secure cost\-effective corporate rates. * Produce travel cost reports and identify opportunities for financial and operational efficiency. * Manage urgent or last\-minute travel arrangements professionally and proactively. * Monthly reconciliation and reporting of Travels, entitlement, and compliance with policy **Governance \& Stakeholder Support** * Develop and maintain GA \& Travel SOPs, KPIs, and reporting dashboards. * Support audits and ensure adherence to internal policies and regulatory requirements. * Partner with HR, Finance, IT, Security, and business units on workplace and travel needs. * Lead, train, and motivate the GA \& Travel team to deliver consistent, high\-quality service. **Qualifications:** * Degree or Diploma in Business Administration, Facilities Management, Hospitality, or related field. * 7–10 years’ experience in General Affairs, corporate services, facilities, or travel management. * Experience managing multi\-site office operations; strong vendor and cost\-control skills. * Knowledge of 5S/Lean methodologies preferred. * Strong communication, coordination, and leadership skills.