Front Desk Executive

* Maintenance \& Cleanliness of Reception. * Entertaining all the internal \& external calls with friendly and courteous telephone answering service standards. * All internal and external calls to be answered within 3 rings. * All calls to be distributed to the appropriate persons, voicemail or department. * Message to the relevant user to be promptly passed. * Update Extension list for the site on a regular basis and at least first week of every month. * Update Vendor list for the site to be maintained on a regular basis and at least first week of every month. * To greet and attend to all walk in visitors, customers, Clients \& users with a courteous and inviting attitude. * Notify host of his / her visitor’s arrival * Update visitors register daily and send report at the end of shift. * Booking of Meeting Room, Conference room \& Training Room as per the requirements. * Internal and External Guest house booking. * (If applicable) AON Presentation to be display on Plasma at the Reception daily in the morning \& preparing the presentation while client Visit. * Coordinating with Guest Relation, related to Guests transport, Presentation etc * Booking of Guest houses as per requirements * Updating Training room, Meeting room \& Conference room Calendar daily in Soft \& Hard copy both. * Updating VC Tracker. * (If applicable) Updating calendar of Executive Dining Area booking. * Maintaining No Show Report on daily basis for all the Training rooms \& meeting rooms * Updating the Equipment sheet \& forwarding the same to BMS \& Tech on daily basis. * Coordinating with BMS for all the equipments arrangement except VC. * Coordinating with Technology Team for all the VC arrangements. * Maintaining Front Desk Report on daily basis. * Back up for the Helpdesk (In case required) Requisition: Front Office Executive